Outlook is a well-liked e-mail service for enterprise communication and is usually the primary selection for big enterprise customers.
Whereas it affords a variety highly effective options and integrations, Outlook does not supply a straightforward approach to parse/extract knowledge from emails.
Enterprise knowledge coming in by way of Outlook emails or attachments is often extracted manually to Excel spreadsheets or different enterprise functions.
Why export emails from Outlook to Excel?
Emails include plenty of important enterprise knowledge.
Companies obtain invoices, buy orders, receipts, quotes, gross sales requests and extra by way of e-mail. It is onerous to organise and make sense of all that knowledge in Outlook itself.
Exporting e-mail knowledge from Outlook to Excel permits companies to look at all that knowledge to achieve priceless insights. You may additionally need to export Outlook emails to Excel merely to again up all of your knowledge or transfer to a different e-mail supplier/server.
On this article, we have a look at two in style methods to export knowledge from Outlook emails to Excel spreadsheets.
Neither of those two strategies is totally excellent, to be trustworthy – formatting is usually misplaced or modified in the course of the export. We additionally have a look at find out how to export Outlook emails to Excel robotically with out lack of knowledge or formatting.
Automate your Outlook to Excel workflows with Nanonets. Parse e-mail knowledge into structured knowledge match for enterprise functions.
Find out how to Export Outlook Emails to Excel?
Listed here are among the most typical strategies of exporting e-mail knowledge from Outlook to Excel:
Manually copy-pasting knowledge from Outlook to Excel
In all probability the dumbest strategy right here – nevertheless it nonetheless works.
Open emails or attachments one after the other, copy all related knowledge and paste them into an Excel sheet. This consists of the entire images, photographs, logos and graphics included into your spreadsheet.
Straight export from Outlook to Excel
Straight exporting emails from Outlook to Excel is fairly simple.
However this technique will solely retain plain textual content and fundamental hyperlinks – all different formatting will probably be misplaced.
- Open Outlook >> click on on “File” >> and choose “Open and Export“
- Click on on “Import/Export” >> choose “Export to a file” >> and choose Excel or Comma Separated Worth (.csv) because the file kind
- Choose a vacation spot folder (Contacts) to save lots of the file in
- Click on “End”
Exit Outlook, open the folder and confirm the Excel/csv file you simply exported from Outlook.
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Each the strategies we have checked out to this point require you to manually open every e-mail one after the other. These strategies do not help any bulk export actions.
Automate your Outlook e-mail to Excel workflows
You’ll be able to automate your Outlook e-mail to Excel workflows with an AI-based e-mail parser or e-mail extractor like Nanonets.
With Nanonets, you’ll be able to auto-forward all incoming Outlook emails to a Nanonets inbox and parse all knowledge in them. This may assist carry out bulk actions with out having to open particular person emails or attachments one after the other.
Nanonets can even assist protect unique knowledge formatting and extract solely the precise knowledge you want.
Automate your Outlook to Excel workflows with Nanonets. Parse e-mail knowledge into structured knowledge match for enterprise functions.
Takeaway
Exporting your Outlook emails to a spreadsheet has clear advantages – for knowledge storage in addition to knowledge evaluation.
Doing this e-mail to Excel course of manually will simply not scale and is extraordinarily labour intensive.
E mail parsers and clever knowledge extraction instruments might help automate your Outlook e-mail to Excel workflows. You’ll be able to focus extra time on knowledge evaluation and fewer on copy-pasting knowledge into Excel!