Photographs are in every single place – WhatsApp forwards, restaurant receipts, consumer emails, and your worker ID card. Photographs are the most typical type of communication throughout channels.
However how do you exchange these photographs into editable Phrase recordsdata?
On this article, we are going to study how you can convert a picture to textual content utilizing Microsoft Phrase.
Whereas this technique doesn’t use OCR, we will even convert a picture right into a Phrase file utilizing OCR and perceive the variations.
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Utilizing Microsoft Phrase
At first, Microsoft Phrase doesn’t have a direct choice to convert an image to textual content.
Nonetheless, utilizing this hack, you’ll be able to convert a picture to editable Phrase by changing it right into a PDF first.
Changing a easy picture to textual content in Phrase
Let’s take a look on the steps.
I’m taking a picture (Determine A) in PNG format to transform into an editable textual content Phrase doc. You can too apply the identical course of for JPG to Phrase.
Step 1: Open a brand new doc in Microsoft Phrase and Insert the picture.
Steps to comply with:
Proper-click on the picture > Click on Copy (Ctrl/Command + C) > Click on Paste (Ctrl/Command + V) (Determine B)
OR
Go to a New file on Phrase > Open/Insert > Choose the picture you need to convert
Copy the picture in to a brand new Phrase file. (Determine C)
Step 2: Save the Phrase doc as a PDF
Steps to comply with: File > Save as > Rename the file > Select the format as PDF > Select the placement
Save the Phrase doc with the picture as a PDF file. Keep in mind to save lots of by a reputation you’ll be able to keep in mind in order to find it simply later.
I renamed the doc SaveImageAsPDF and exported it to the desktop.
Phrase will course of the picture in a couple of seconds to a minute and save the doc as a PDF in your chosen location. (Determine F)
I double-checked the saved PDF doc on my desktop. (Determine G)
Step 3: Open the saved PDF file in a brand new Phrase doc
Steps to comply with:
Return to Phrase > Search for the beforehand saved PDF file by its title > Open
Phrase will now detect the textual content within the PDF and present it on the Doc. (Determine H)
That is how one can convert a picture into editable textual content utilizing Microsoft Phrase. Now you can tweak the textual content as per your desire.
Changing a fancy picture to textual content in Phrase
Now let’s strive the identical exercise with a extra advanced picture. (Determine I)
I adopted the identical steps as above. Right here was the consequence:
As you’ll be able to see that whereas Phrase detected some textual content, the accuracy is extraordinarily low. There are additionally a couple of snips of the picture as Phrase was unable to extract textual content immediately, to not point out the formatting points.
Utilizing OCR
Now, let’s strive utilizing OCR on the identical two photographs that we used above.
OCR on a easy picture
I attempted Nanonets‘ on-line Picture to Textual content converter that makes use of an in-built OCR engine. (Determine 1).
I downloaded the textual content in a TXT file and opened it in a brand new Phrase file. And this was the consequence. (Determine 2)
Fairly neat and correct, proper?
💡
OCR on a fancy picture
Now, time for the real-test.
I attempted the OCR on the identical receipt we used earlier. It has advanced formatting with logos, some handwritten textual content, and totally different layouts.
The OCR captured all of the textual content exactly inside a couple of seconds. As soon as I downloaded the textual content, I opened it in a Phrase doc; and this was the ultimate output:
I used to be stunned to see that the OCR detected the handwritten textual content and was capable of populate totally different line gadgets within the Phrase file pretty precisely.
Microsoft Phrase vs OCR
As you noticed above, whereas it was straightforward to transform a easy picture to textual content utilizing Phrase, the identical course of didn’t work effectively on a fancy picture.
Word that Microsoft Phrase doesn’t use OCR, so it usually offers inaccurate outcomes when you attempt to convert advanced footage or photographs into editable textual content paperwork. You additionally have to spend a major period of time to manually edit the formatting earlier than you need to use the textual content for additional computation or evaluation.
Whilst you do not want extra software program or an web connection to transform footage on Phrase immediately, you want a paid Microsoft subscription. The Learn-only Microsoft model doesn’t can help you use options like Save, Open, and so on.
In contrast to Microsoft Phrase, Nanonets OCR works with close to 98%+ accuracy on each easy and sophisticated photographs. It is extra dependable and processes PDFs in a couple of seconds or minutes.
Find out how to convert advanced photographs into editable Phrase recordsdata
As we noticed above, changing a picture to correct editable textual content in Phrase is extraordinarily troublesome.
Whereas many image-to-word or image-to-text converter instruments can be found on-line, they work greatest solely on a couple of easy photographs. Most lack the highly effective OCR and deep studying capabilities to convert a whole bunch of advanced photographs.
That is the place AI-enabled OCR software program involves the rescue.
Whereas a couple of easy photographs might be transformed to editable textual content paperwork by utilizing Phrase or on-line converter instruments, the challenges come up in changing:
Whereas Microsoft Phrase will not have the ability to precisely you exchange these photographs to textual content, Nanonets OCR makes use of deep studying capabilities to extract textual content from them.
All you must do is:
- Enroll on Nanonets.
- Select from both a zero coaching AI mannequin or one of many pre-built AI fashions relying on the kind of picture.
- Add all of your photographs and look ahead to Nanonets to extract textual content from them.
- Open the transformed picture to confirm the transformed textual content and line gadgets.
- Make customizations as per your wants.
- Export the info in your most well-liked format (Phrase, TXT, CSV, XML, XLSX)
Closing phrase
We discovered how you can convert photographs into editable textual content on Phrase. Whereas it isn’t a single-step course of, changing photographs into textual content is way simpler utilizing Phrase than getting into it manually utilizing Copy + Paste.
Nonetheless, whereas changing photographs into editable textual content is feasible in Phrase, the accuracy is low. The post-processing requires important handbook effort. Utilizing OCR and Deep Studying, extracting textual content precisely from photographs is way more correct, environment friendly, and dependable.